Job Description

HR Assistant

Our client, a renowned research institution, is seeking a detail-oriented and proactive HR Assistant to join their Human Resources team. This pivotal role supports various HR functions, ensuring smooth operational workflows and compliance with federal and institutional policies. If you thrive in a dynamic environment and are passionate about contributing to meaningful research through efficient HR processes, this opportunity is for you.

Compensation:

$26.00 per hour | $55,000 - $60,000 annually

Responsibilities:

• Facilitate the end-to-end processing of personnel actions within the Human Resource Management System (HRMS), ensuring all documentation aligns with Smithsonian and federal standards.
• Prepare and publish recruitment postings for federal and trust fund roles, accurately reflecting job details and qualification requirements.
• Oversee new hire onboarding activities, including scheduling, verifying employment eligibility, and conducting orientation sessions.
• Manage fellowship applications via SOLAA, monitor application submissions, troubleshoot issues, and coordinate with review committees.
• Serve as the primary contact for affiliate appointment data in the ECR database, generating reports and tracking upcoming appointment and stipend renewals.
• Maintain and update benefits enrollment records for employees and affiliates, ensuring compliance with all policies and regulations.
• Coordinate the background investigation process for employees, fellows, and affiliates, ensuring timely completion and adherence to security standards.
• Identify opportunities to improve HR operational workflows, develop standard procedures, and support policy compliance.
• Manage the HR email account, prioritizing and responding to inquiries promptly, and maintaining organized correspondence records.
• Perform additional duties as required to support departmental projects and initiatives.

Requirements:

• High school diploma or equivalent; bachelors degree preferred.
• Prior experience supporting HR functions, preferably in a federal or government-related setting.
• Familiarity with HR systems such as HRMS and applicant tracking platforms.
• Strong organizational skills with the ability to manage multiple priorities efficiently.
• Excellent communication skills, both written and verbal.
• Knowledge of federal employment regulations and recordkeeping standards is a plus.
• Ability to work onsite on a full-time basis (5 days a week).
• Proficiency in Microsoft Office Suite and database management.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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