Job Description

Opportunity Overview

Anderson Center is seeking a Forum Coordinator (Program & Event Coordinator) to support its mission of developing exceptional leaders and strengthening organizations across Greater Minnesota. As a Forum Coordinator, you’ll work alongside leaders, managers, and supervisors — helping deliver powerful leadership experiences while building your own professional toolkit in operations, event management, and executive communication.

This role plays a critical part in delivering high-quality leadership and management forums by coordinating logistics, supporting participants and teaching teams, managing core administrative processes, and ensuring a seamless experience from planning through execution and follow-up. The Forum Coordinator role reports to the Chief Operating Officer and collaborates with the Senior Forum Coordinator and the Business Development & Operations Manager.

This is a high-impact, hands-on position for a detail-oriented, service-minded professional who thrives in a collaborative, fast-paced environment and enjoys creating valuable learning experiences while supporting the operational excellence of the organization. Success in this role requires exceptional attention to detail, consistent follow-through, and pride in execution.

The Position

The Forum Coordinator is responsible for the following key objectives and areas of contribution.

Event & Program Management

Bring leadership forums to life – from venue setup to participant experience to operational support, ensuring a professional, welcoming, and well-organized experience for all.

• Take ownership of the on-site or virtual experience, ensuring every forum runs seamlessly
• Coordinate facilities, lodging, meals, transportation, and on-site logistics
• Arrange food and beverage, technology, and materials for in-person forums
• Set up and manage all required technology and support Discussion Leaders in its use
• Manage Zoom logistics, calendar invitations, and virtual session hosting
• Conduct post-forum administration, documentation, and follow-up

Participant & Client Experience

Deliver exceptional customer service and serve as a trusted point of contact for participants and partners.

• Send registration confirmations, pre-forum surveys, materials, and updates
• Respond promptly to participant questions and needs
• Welcome participants, lead group announcements, facilitate opening and closing sessions, and guide transitions throughout the forum experience
• Host evening activities and remain on site during multi-day forums, including overnight travel when required
• Ensure a positive, supportive, and professional learning environment

Operations & Administration

Support the operational backbone of Anderson Center’s programming.

• Utilize the Center’s project management system (Monday.com) to track forum timelines, deadlines, tasks, and cross-functional coordination
• Maintain inventory and order supplies in coordination with the Senior Forum Coordinator
• Maintain data for accurate reporting, documentation, and organizational records
• Support general operations and administrative functions
• Assist with continuous improvement of forum systems and processes

Curriculum & Program Support

Coordinate the preparation and distribution of learning materials and support program development.

• Distribute curriculum materials to participants and teaching teams
• Schedule and coordinate teaching team preparation meetings
• Support customized programs and Harvard Business School curriculum management
• Collaborate with internal team members to ensure program quality and consistency

Qualifications & Qualities

Education & Experience

• Two or more years of related experience through full-time or part-time work, internships, externships, or relevant coursework
• Bachelor’s degree with strong academic performance preferred, but not required
• Opportunity to begin part-time while completing college may be available

Skills

• Strong planning, organization, scheduling, and follow-through abilities
• Demonstrated ability to manage detailed tasks accurately and consistently
• Excellent written and verbal communication skills
• Comfortable speaking in front of professional audiences and guiding group communication
• Proficiency with Zoom, Microsoft Word, Excel, PowerPoint, and Outlook
• Comfort learning and utilizing Monday.com, a project management system
• Strong collaboration and relationship-building skills
• Ability to manage multiple priorities and deadlines effectively

Personal Qualities

• High initiative, reliability, and exceptional attention to detail
• Demonstrated record of achievement and accountability
• Brings an enthusiastic and professional presence to participant and partner interactions
• Team-oriented, flexible, and service-minded
• High integrity, enthusiasm, and positive attitude

Work Environment, Location & Travel

Anderson Center’s main office is located in St. Cloud, Minnesota. This position offers a hybrid work environment, with a mix of in-office and remote work depending on forum and event schedules, which require in-office preparation and coordination. Team members are also expected to maintain a regular in-office presence to support collaboration, planning, and connection across the team.

The Forum Coordinator will travel and be on-site for assigned Center Forums from setup through close, including occasional overnight stays. Travel provides the opportunity to build relationships and see the impact of leadership development firsthand.

Compensation, Wellbeing & Benefits

Anderson Center is committed to supporting the wellbeing, growth, and long-term success of its team members.

• Competitive compensation ($50,000–$65,000 annually, commensurate with experience)
• Comprehensive benefits package
• Mileage reimbursement
• Paid time off
• Professional development support
• Ongoing access to high-quality leadership and management education

This role offers a unique opportunity to learn alongside regional business and nonprofit leaders and gain exposure to best-in-class leadership development programming.

Who Thrives in this Role

You may be a strong fit if you:

• Gain satisfaction from making events and experiences run seamlessly
• Are energized by serving others and supporting meaningful work
• Brings positive, welcoming energy to professional environments
• Value high standards and continuous improvement
• Are excited by leadership development and professional growth
• Take pride in noticing details others might overlook
• Enjoy creating structure and clarity in complex projects
• Follow through consistently and meet deadlines without reminders

Make an Impact

As a Forum Coordinator at Anderson Center, you will play a vital role in delivering transformational learning experiences that strengthen leaders, organizations, and communities across Greater Minnesota. Your attention to detail, commitment to service, enthusiastic presence, and operational excellence will directly support the success of hundreds of leaders each year.

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