Job Description

About Food For The Poor

Food For The Poor, one of the largest international relief and development organizations in the nation, does much more than feed millions of the hungry poor primarily in 17 countries of the Caribbean and Latin America. This interdenominational Christian ministry provides emergency relief assistance, clean water, medicines, educational materials, homes, support for orphans and the elder, skills training and micro-enterprise development assistance. "Join us in our mission to serve the poorest of the poor."

Overall Responsibility:

The Events Coordinator is responsible for planning, coordinating, and executing fundraising, engagement, and special events that are both financially and operationally successful. This role supports the achievement of defined fundraising goals, revenue targets, and budget objectives for assigned events while ensuring alignment with the organization’s mission, values, and vision.

Working under the direction of the Director of Special Events, the Events Coordinator supports all phases of event planning and execution, including logistics, vendor coordination, promotion, donor engagement, and post-event reporting. Events include, but are not limited to, walks/runs, elegant evening events, cocktail receptions, third-party fundraisers, and internal engagement events.

Key Responsibilities and Duties:

• Coordinate and execute fundraising and engagement events as directed by the Director of Special Events.
• Meet defined fundraising goals and revenue targets for assigned events, including gross and net revenue objectives, sponsorship goals, and participant fundraising benchmarks, in collaboration with the Director of Special Events and fundraising partners.
• Assist with the creation and distribution of event promotional materials and related correspondence.
• Promote the organization, its mission, and its programs through events, partnerships, and outreach efforts to increase visibility and support fundraising objectives.
• Develop, maintain, and manage vendor relationships, including negotiating event services, contracts, and fundraising-related agreements.
• Maintain and monitor event budgets, ensuring expenses align with approved plans and fundraising goals.
• Co-facilitate event planning meetings; prepare agendas, meeting minutes, and follow-up communications.
• Coordinate engagement activities that expand and strengthen donor and participant involvement.
• Assist fundraising teams with the development and management of event fundraising budget plans.
• Prepare, track, and update fundraising progress reports and budget reports, including performance against established goals and key metrics.
• Attend required meetings and participate in organization-wide event planning and coordination activities.
• Travel to local and out-of-area events, using a personal vehicle, rental car, and/or company-owned vehicle as required.
• Perform other job-related duties as assigned to support the Special Events and Fundraising functions.

Education and Certifications:

Associate degree or completion of two years of college in a relevant field required.

Experience:

Minimum of two (2) years of experience in fundraising, marketing, sales, public relations, or event coordination required.

Demonstrated experience supporting or executing a wide range of fundraising and engagement events.

Nonprofit and/or major gifts event experience preferred.

Skills and Competencies:

• Strong organizational, time-management, and coordination skills.
• Excellent verbal and written communication skills.
• Detail-oriented with the ability to manage multiple priorities simultaneously.
• Strong interpersonal skills, including professionalism, diplomacy, and donor interaction.
• Creative, self-motivated, and solution-oriented.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and database systems.
• Internet, social media, and online research proficiency; familiarity with online fundraising tools preferred.
• Knowledge of special event fundraising, including auctions and peer-to-peer fundraising.
• Ability to perform effectively under pressure and remain calm in fast-paced, event-driven environments.
• Flexibility to work evenings, weekends, and travel as required.
• Valid driver’s license with appropriate automobile insurance and a satisfactory driving record.

Work Environment Requirements

This position requires the ability to sit, stand, walk, bend, reach, lift, and carry materials related to event setup and execution. The role may involve lifting and carrying event materials of varying weights, standing for extended periods, and working in diverse environments, including indoor and outdoor event settings. Exposure to varying temperatures, travel, and driving are required as part of event support responsibilities.

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